Project Co-Ordinator, FreeWheel

FreeWheel, a Comcast company, provides comprehensive ad platforms for publishers, advertisers, and media buyers. Powered by premium video content, robust data, and advanced technology, we’re making it easier for buyers and sellers to transact across all screens, data types, and sales channels. As a global company, we have offices in nine countries and can insert advertisements around the world.

Job Summary

We are looking for a versatile Program Coordinator to support strategic and operational initiatives across Media Trading & Operations. Reporting directly to the VP Training & Ops, this role will act as a key coordination point across departments, ensuring projects are structured, documented, aligned, and progressing effectively. The role combines project coordination, operational follow-up, documentation ownership, stakeholder management, and cross-functional collaboration. The Program Coordinator will help drive execution across multiple initiatives while maintaining visibility, organization, and clear communication between teams.

Job Description

• Coordinate cross-functional initiatives involving teams across Media Trading, Commercial, Operations, Product, Support, and other departments
• Maintain project plans, timelines, milestones, dependencies, owners, and action items
• Organize regular project check-ins, status meetings, and follow-up sessions
• Track deliverables and ensure actions move forward across stakeholders
• Support governance activities including status reporting, risks, dependencies, and escalation tracking
• Identify blockers, gaps, and ownership issues and proactively drive resolution
• Support larger programs involving multiple workstreams when needed
• Help maintain alignment between business priorities and execution activities

• Act as the coordination point between teams and departments
• Facilitate communication, collaboration, and clear hand-offs
• Clarify ownership, responsibilities, and next steps across ongoing initiatives and one-off projects
• Ensure information flows efficiently and that nothing falls through the cracks
• Provide concise summaries and visibility on progress, priorities, and risks
• Support leaders with clear updates and actionable follow-ups

• Create and maintain project documentation, trackers, status reports, repositories, and operational references
• Consolidate information from meetings, emails, chats, spreadsheets, and ad-hoc documents into structured and reusable materials
• Build and maintain playbooks, process documentation, and shared knowledge repositories
• Ensure documentation remains accurate, current, accessible, and easy to maintain
• Establish simple documentation practices that support long-term knowledge retention

• Support coordination of strategic and operational initiatives across the organization
• Help improve processes, ways of working, and collaboration models
• Adapt between project coordination, operational execution, documentation ownership, and stakeholder support depending on business priorities
• Provide flexibility across a variety of initiatives and topics as needs evolve

• 2–5 years of experience in project coordination, PMO, program support, business operations, operations coordination, or similar roles
• Experience working in cross-functional environments with multiple stakeholders
• Proven ability to keep multiple workstreams organized while maintaining visibility and follow-through
• Comfortable working with spreadsheets, trackers, shared documentation systems, and reporting tools
• Experience in media, adtech, trading operations, commercial operations, or related environments is a plus
• Exposure to project or program management methodologies is beneficial, but pragmatic execution is more important than formal processes

• Comfortable moving between project coordination, documentation, operational support, and stakeholder management
• Adapts quickly to changing priorities and business needs
• Enjoys working across a variety of topics and stepping outside strict role boundaries when needed

• Strong partnership mindset with the ability to work effectively across departments
• Builds relationships and drives progress through collaboration rather than authority
• Works well with different teams, personalities, and levels of seniority
• Contributes to collective success and supports cross-functional alignment

• Brings organization and clarity to complex environments
• Notices missing ownership, outdated information, dependencies, and operational gaps
• Maintains strong follow-through and attention to detail

• Produces concise updates and actionable summaries
• Communicates clearly in both written and verbal formats
• Makes information easy to understand and act upon

• Interested in expanding responsibilities over time
• Open to progressively supporting broader program management activities
• Comfortable learning new topics and adapting to evolving business needs

Comcast is an equal opportunity workplace. We will consider all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other basis protected by applicable law.

Base pay is one part of the Total Rewards that Comcast provides to compensate and recognize employees for their work. Most sales positions are eligible for a Commission under the terms of an applicable plan, while most non-sales positions are eligible for a Bonus. Additionally, Comcast provides best-in-class Benefits to eligible employees. We believe that benefits should connect you to the support you need when it matters most, and should help you care for those who matter most. That’s why we provide an array of options, expert guidance and always-on tools, that are personalized to meet the needs of your reality - to help support you physically, financially and emotionally through the big milestones and in your everyday life. Please visit the compensation and benefits summary on our careers site for more details.

Education

Bachelor's Degree

While possessing the stated degree is preferred, Comcast also may consider applicants who hold some combination of coursework and experience, or who have extensive related professional experience.

Relevant Work Experience

2-5 Years