Office Coordinator and Executive Assistant - FreeWheel

Comcast Advertising is driving the TV advertising industry forward, from delivering ads to linear and digital audiences to pioneering the tech that makes it possible. We help brands connect with their audiences on every screen using advanced data, technology, and premium video content. Our media sales division helps local, regional, and national brands reach potential customers through multiscreen TV advertising. Our ad tech division FreeWheel provides comprehensive adtech that makes it easier to buy and sell premium video advertising across all screens, data types, and sales channels.

Job Summary

The Office Coordinator is responsible for coordinating and managing the daily operations of our Paris office. This role involves providing administrative support, managing office supplies, overseeing reception tasks, and supporting the various departments in their daily needs. The Office Coordinator is also responsible for executive support to the Managing Director of Comcast Advertising.

Job Description

Executive Support

• Support the Managing Director of Comcast Advertising with day-to-day diary management and meeting attendance.

• Set regular catch up with Managing Director each week to review and provide support with his meetings and movements.

• Execute expense reports.

• Assist with travel arrangements through to completion.

Paris Office Management

• Provide day-to-day support for the smooth running of the Paris office (office communications, staff access, keep the office clean and tidy, manage meetings rooms capacities and availabilities, document office procedures, advise on best practices).

• Being the point of contact for FreeWheel-Comcast and NBCUniversal employees.

• Supplier management - report and follow up on on-site problems with external service providers (catering, cleaning, hygiene supplies, facilities).

• Collaborate with different departments and locations to address their logistical, coordination, and administrative support needs.

• Assist in planning and executing internal events.

Reception Supervision

• Supervise reception tasks and ensure they provide quality customer service.

• Ensure effective reception coverage during office hours.

Skills & Experience

• Excellent organizational skills and ability to manage multiple tasks simultaneously.

• Strong verbal and written communication skills.

• Mandatory English language proficiency/expertise.

• Proficiency in computer tools and office software, with practical knowledge of Microsoft Office.

• Ability to work independently and in a team.

• Attention to detail and strong prioritization skills.

• Ability to maintain confidentiality of sensitive information.

• Previous experience in an administrative or office coordination role is preferred.

• Previous experience in customer service or reception is an advantage.

Work/Shift Timings

Non-executive employee – 35h/week over 4.5 days – Friday afternoons off.

About FreeWheel

FreeWheel, a Comcast company, provides comprehensive ad platforms for publishers, advertisers, and media buyers. Powered by premium video content, robust data, and advanced technology, we’re making it easier for buyers and sellers to transact across all screens, data types, and sales channels. As a global company, we have offices in nine countries and can insert advertisements around the world.

Comcast is proud to be an equal opportunity workplace. We will consider all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other basis protected by applicable law.

Base pay is one part of the Total Rewards that Comcast provides to compensate and recognize employees for their work. Most sales positions are eligible for a Commission under the terms of an applicable plan, while most non-sales positions are eligible for a Bonus. Additionally, Comcast provides best-in-class Benefits to eligible employees. We believe that benefits should connect you to the support you need when it matters most, and should help you care for those who matter most. That’s why we provide an array of options, expert guidance and always-on tools, that are personalized to meet the needs of your reality – to help support you physically, financially and emotionally through the big milestones and in your everyday life. Please visit the compensation and benefits summary on our careers site for more details.

Education

Bachelor's Degree

While possessing the stated degree is preferred, Comcast also may consider applicants who hold some combination of coursework and experience, or who have extensive related professional experience.

Relevant Work Experience

0-2 Years