Administrative Assistant

Comcast Advertising is driving the TV advertising industry forward, from delivering ads to linear and digital audiences to pioneering the tech that makes it possible. We help brands connect with their audiences on every screen using advanced data, technology, and premium video content. Our media sales division helps local, regional, and national brands reach potential customers through multiscreen TV advertising. Our ad tech division FreeWheel provides comprehensive adtech that makes it easier to buy and sell premium video advertising across all screens, data types, and sales channels.

Job Summary

The Administrative Assistant provides high‑level administrative, operational, and communication support to the HOS and Sales teams. This role ensures seamless daily operations by proactively managing schedules, coordinating meetings and events, supporting internal communications, and serving as a reliable resource for both internal stakeholders and external partners. The Administrative Assistant upholds the values of efficiency, professionalism, exceptional customer service, and innovation while contributing to a positive and productive office culture. This is an in-office position that requires consistent and on-time attendance. Due to the high level of daily interaction and operational support, dependability and regular in-person presence are essential to be successful in this role.

Job Description

Core Responsibilities

• Administrative & Operational Support

  - Manage complex calendars; schedule, update, and adjust meetings as needed.

  - Coordinate travel arrangements and monitor itinerary changes.

  - Prepare and submit expense reports.

  - Manage cost‑related responsibilities.

  - Order office supplies and snacks in collaboration with Facilities.

  Meeting & Event Coordination

  - Plan and execute meetings including agendas, minutes, logistics, and follow‑ups.

  - Support office and virtual culture‑building events.

  - Assist with onsite client meetings and visitor engagement.

  Communication & Collaboration

  - Serve as a communication liaison across teams.

  - Maintain and update distribution lists.

  - Prepare and distribute newsletters.

  - Assist with onboarding and announcements.

  Reporting & Presentation Support

  - Assist with presentation decks.

  - Generate recurring or ad‑hoc reports using Tableau.

  Relationship Management & External Engagement

  - Maintain chamber memberships.

  - Provide excellent customer service.

  General Support & Flexibility

  - Assist with various ad‑hoc projects.

  - Adapt to evolving needs.

  Required Qualifications

  - High school diploma or equivalent; degree preferred.

  - 3+ years of administrative support experience.

  - Proficiency in Microsoft Office Suite.

  - Experience in travel, meeting, and event coordination.

  - Experience preparing expense reports.

  - Familiarity with Teams, SharePoint, and distribution lists.

  - Familiarity with analytics tools such as Tableau.

  Administrative & Organizational Skills

  - Strong calendar management skills.

  - Ability to coordinate complex travel.

  - Strong attention to detail.

  - Ability to manage multiple priorities.

  Communication Skills

  - Strong written and verbal communication.

  - Ability to craft professional communications.

  - Strong interpersonal skills.

Employees at all levels are expected to:

• Understand our Operating Principles; make them the guidelines for how you do your job.
• Own the customer experience - think and act in ways that put our customers first, give them seamless digital options at every touchpoint, and make them promoters of our products and services.
• Know your stuff - be enthusiastic learners, users and advocates of our game-changing technology, products and services, especially our digital tools and experiences.
• Win as a team - make big things happen by working together and being open to new ideas.
• Be an active part of the Net Promoter System - a way of working that brings more employee and customer feedback into the company - by joining huddles, making call backs and helping us elevate opportunities to do better for our customers.
• Drive results and growth.
• Support a culture of inclusion in how you work and lead.
• Do what's right for each other, our customers, investors and our communities.

Disclaimer:

• This information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications.

Comcast is an equal opportunity workplace. We will consider all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other basis protected by applicable law.

Skills:

Office Administration; Interpersonal Communication; Collaboration; Communication; Verbal Communications

Base pay is one part of the Total Rewards that Comcast provides to compensate and recognize employees for their work. Most sales positions are eligible for a Commission under the terms of an applicable plan, while most non-sales positions are eligible for a Bonus. Additionally, Comcast provides best-in-class Benefits to eligible employees. We believe that benefits should connect you to the support you need when it matters most, and should help you care for those who matter most. That’s why we provide an array of options, expert guidance and always-on tools, that are personalized to meet the needs of your reality - to help support you physically, financially and emotionally through the big milestones and in your everyday life. Please visit the compensation and benefits summary on our careers site for more details.

Education

High School Diploma / GED

Relevant Work Experience

2-5 Years